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Project Assistant - Onsite - Morris, IL (CHI 1893) in Morris, IL at Middough Inc.

Date Posted: 5/8/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Morris, IL
  • Experience:
    Not Specified
  • Date Posted:
    5/8/2018

Job Description

Project Assistant - Onsite - Morris, IL 
 
Functional Role Description:
 
The Project Assistant assists with project scheduling, budgeting, and administrative tasks, and supports the project staff by facilitating project logistics such as meetings, conference rooms, conference calls, etc. Project Assistants record meeting minutes and action items during meetings and perform basic follow-up. Project Assistants also assist in development of presentations, proposals and other project related activities. In addition, this position is responsible:
  • To collect, organize, maintain, check project documents and perform clerical duties per client policies and procedures.
  • Control the release, storage, tracking, and distribution of project documents.
  • Assist the project management team as required.
  • Provide organizational office management
    • Manage office supplies
    • Assist with meetings
    • Coordinate routine service calls and contracts
    • Mail support (USPS, Fed Ex, UPS, etc…)
  • Provide other office duties as required
Essential Functions:
  • Coordinate drawing and as-built returns to client document control vault.
  • Quality check as-builts vs. redlines.
  • Determine if redlines require other drawings to be updated.
  • Assist office management to ensure quality management of the document control system.
Skills and Qualifications:
  • High School or Associate degree in business technology or equivalent preferred.
  • 3+ year experience in similar or related Administrative field.
  • Experience with Microsoft Word, Excel, and Outlook.
  • Understanding of office procedures and document management.
  • Strong organizational and communication skills.
Physical Demands:  
The characteristics described below are representative of those encountered while performing the essential functions of this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. While performing duties of this job, the employee will:
  • frequently be required to stand, walk, sit, reach with hands and arms, climb stairs and ladders, balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects, tools or controls;
  • frequently use up-close vision, distance vision, depth perceptions, and the ability to adjust focus.
In addition:
  • Overtime may be necessary as workload’s dictate. This may include weekdays, weekends and/or holidays.
  • This employee will be assigned to work at a Client's office, facility or site for an extended period of time.  Conditions will vary at each location, but the conditions listed above will generally apply.
  • When working outside Middough’s office, appropriate safety training and safety equipment will be provided by Middough and/or Client, as required.
 
Middough Inc. does not support sponsorship for any applicant that requires an
employment visa (i.e. H-1B) to work lawfully in the US.

 
Middough Inc. is an equal opportunity employer committed to the principles of diversity and actively recruits minority, women, protected veterans and individuals with disabilities.

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